We've tried very hard to make GovernorHub simple to use.
But it's still new to you with features you may not have seen before - so you might find these short video guides helpful.
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Setting Up Your GovernorHub Account
When you are invited to GovernorHub, you will receive an email with a link to set up your account. The steps are outlined below:
Account Setup Steps:
Email Invitation:
Receive an email with a link to set up your GovernorHub account.
The link will direct you to the welcome message.
Initial Setup:
Review and confirm your details.
Choose your privacy settings.
Create a password.
Agreement and Access:
Tick the box to confirm that you agree to the terms and conditions and privacy policy.
Proceed to the website.
Personal Profile:
You will arrive at your personal profile page on GovernorHub.
Here, you can fill in additional details such as your contact information.
For more details, watch the video below.
Navigating the Site
The News page is the first page you see when you log into GovernorHub. It provides a comprehensive overview of educational news and upcoming events, making it easy to stay informed and organized.
The News Tab:
The news page pulls in education news from various sources across the country, including:
BBC
Schools Week
Local education news
Updates from the Department for Education
Finding your School or Trust
A list of all the boards/accounts you are a member of is displayed on the left-hand side of the screen. Click through from here, to access your school, trust or board account.
Trust Resources or Local Authority Governor Services:
If you are part of a Multi-Academy Trust, you may have a link here to the shared 'Trust Resources' area.
Likewise, if your school or trust has a subscription with a local authority, governor services or clerking service, you may also have a link here which will take you to their area on GovernorHub.
Upcoming Events:
The upcoming events from your boards are displayed on the right-hand side of the screen, along with links to documents and video meetings, if they have been included in the calendar event.
Sending out messages on the Noticeboard
The noticeboard is the primary communication tool for board members on GovernorHub. It allows you to post messages to the entire board, specific committees, or individual members, ensuring effective communication.
Posting Messages:
Posting a message on the Noticeboard is an easy way to communicate with your board members. All noticeboard messages are visible for everyone on the account to see.
Email Notifications:
Although everyone can see the messages when they log in, you can choose to notify recipients via a notification email too. You can send the emails out to everyone (this is the default option), or choose a particular committee, or select individual members to receive the email.
Sharing Documents via the Noticeboard:
You can share a link to a document or folder, via your Noticeboard message. To include a document link in your noticeboard message, follow this guide: How to Share a File to the Noticeboard.
The noticeboard on GovernorHub is a versatile communication tool, allowing for clear and organized messaging among board members, with customizable notification settings.
Finding your Board Documents on GovernorHub
Each board on GovernorHub has its own Documents tab. Governors can search for and find their documents here, and it can be organized according to your boards preferences.
Depending on how your board is set up, there may be some folders which are restricted to a particular committee or group, and you may only have access to them if you are part of that committee.
Viewing Documents:
Simply click on a document to view it within the GovernorHub platform — no download is required - it opens in a preview window online, for you to read.
If enabled, you can also print a copy of the document directly from the viewer.
Adding Documents or Weblinks:
Governors can upload files and folders directly to the Document area. To upload files or create folders, follow this guide: How to Upload a File or Folder.
To add web links, refer to: How to Add a Web Link or Google Doc.
Additional Options Menu (three dots):
On the right-hand side of a file or folder, you’ll find a menu (three dots) which contains additional options to apply to the document or folder, such as the option to download a copy, or share the document on the Noticeboard.
Properly organizing and managing documents on GovernorHub ensures efficient access and collaboration. Utilize the available features to keep your board’s documents well-structured and easily accessible.
Using the Calendar in GovernorHub
The Calendar tab on your board page is a shared place to find your upcoming meetings and events, visible to all board members. It offers multiple views and useful features for managing and accessing meeting information efficiently.
Views:
The calendar can be viewed in various formats, including a List view, by Month, Week or Day.
Meeting Details:
Click on a meeting event to find out:
Who the event is for
Time, date and location
Who is clerking the meeting
Where the papers are, with a link to the document folder
Video meeting link (if added)
Calendar Subscription:
It is possible to subscribe to a calendar, so the events pull through into your linked external devices e.g. your governor meeting can show up in your Gmail or Outlook calendar.
The calendar tab is a powerful tool for organizing and accessing meeting details. With options to subscribe and sync with your personal calendar, it ensures you stay informed across all your boards.
The Governing Board tab
The Governing Board tab is your membership page. It provides an overview of your board's members, their roles, and essential administrative functions. It includes options for managing roles, committees, and compliance effectively.
Please note, this tab may be called something else, depending on your boards preferences; such as 'Local Academy Committee' or 'Board Members'.
On the Governing Board Tab:
Member List
All members listed on the board account will be shown here, along with any appointment details recorded such as type of appointment (Parent Governor/Co-Opted Governor etc) and terms of office dates.
Roles such as Chair, Headteacher or Clerk are also displayed alongside each member’s name.
Admin Rights
Members with administrative rights are identified by a green Admin tag under their names. Governors do not need admin rights to use the site.
The Governing Board tab on GovernorHub is a central resource for managing member roles, committee assignments, compliance, and board-specific details, providing an organized and accessible structure for your governance needs.
Using the About Tab on GovernorHub
The About tab provides essential information and administrative tools for your board. It contains three subtabs: Settings, Downloads, and Permissions, each serving a specific purpose for managing board information and access.
Subtabs Overview:
1. Settings tab:
Functions:
Edit or add your board’s Twitter account.
Change the school logo.
View or edit the group type your board is set to.
Example: Rename the Governing Board tab to a custom name like Local Board.
Check whether Multi-Factor Authentication (MFA) is enforced.
If enforced, the admin will have ticked the option: "Require all members of this Local Board to set up multi-factor authentication."
2. Downloads tab:
Features:
Download and export data about board members, such as:
Board diversity data.
Current members list.
Current members list including hidden contact details.
GIAS format list of current members.
Historical members list.
Other specialized reports.
Access Restrictions: Some reports contain sensitive information and can only be downloaded by admins.
For more details on available reports, refer to this article.
3. Permissions tab:
Purpose:
Displays all areas of the website.
Shows who has permission to access or modify each area.
The About tab on GovernorHub provides centralized tools for customizing board settings, downloading critical member data, and managing permissions. It is an essential feature for effective board administration.
Managing Your Profile on GovernorHub
Updating personal information, tracking compliance, managing training records, and customizing settings on GovernorHub is done via your Profile section. Accessible by clicking your name at the top-right of the page and selecting Profile, it contains five main tabs: About You, Compliance, Training, Settings, and Admin.
1. About You Tab
Profile Picture and Name:
Edit by selecting Edit Basic Details.
Contact Details:
Update using Edit Contact Details.
Governor Information:
Includes governor experience, date of birth, and DBS (Disclosure and Barring Service) status.
Update via Edit Governor Information.
Personal Information:
Fill out sensitive details like gender, ethnic group, religion, sexual orientation, education, and long-term conditions.
Use the Who can see this? button to check access permissions for each section.
2. Compliance Tab
Declarations of Interest and Confirmations:
Confirm your compliance records here (not in the school board’s compliance subtab).
Status Indicators:
Green: Confirmed after September 1.
Orange: Made before September 1 (out of date).
Red: Not confirmed or overdue.
3. Training Tab
Training Bookings and Records:
Track ongoing or completed training.
Automatic Updates for GovernorHub Knowledge Courses:
Completed courses are added to Training Records with the provider’s name and a generated certificate.
Manual Updates for External Courses:
Courses by other providers must be manually added with certificates uploaded by the provider.
4. Settings Tab
Contains three subtabs for managing notifications, privacy, and sidebar customization:
Email & Notifications:
Manage notifications for:
Noticeboard posts
GovernorHub updates
Messages from Governor Services and MAT central teams
Notifications for individual boards.
Privacy & Security:
Adjust privacy settings for personal details.
Update account security, including password and sign-in settings.
Sidebar:
Customize which school boards appear on your sidebar for easier access.
5. Admin Tab
Designed for admin users to manage:
Multi-Factor Authentication (MFA) setup.
Enforcement of MFA for board members.
The Profile section on GovernorHub provides robust tools for personalizing your account, managing compliance, tracking training, and enhancing security. Use the tabs and subtabs to efficiently maintain your information and board-related activities.
For more details, watch the video below.