To make your documents section easy to navigate, here’s a simple folder structure recommendation:
Main Folder Structure
1️⃣ Full Governing Board Folder
2️⃣ Committee Folders (for each committee)
3️⃣ Other Folders (e.g., a Policies folder)
💡 Note: Files will be ordered alphabetically or numerically.
Folder Organization by Academic Year & Meeting
1️⃣ Main Folder → Sub-folder for Each Academic Year
2️⃣ Within Year Folder → Folder for Each Meeting (named by meeting date)
Organizing Files by Date
GovernorHub can sort your folders in date order. To do this, label folders using this format:
“08 September 2023” (e.g., day, spelled-out month, year).
If you prefer a specific order, you can also number the files:
Agenda
Headteacher's Report, etc.
Additional Folder Recommendations
🔹 Policies Folder
Keep all policies in one place for easy access.
The traffic-light warning system helps track policies nearing renewal.
Learn how to add a review date in our help article.
🔹 Evidence Folders
Create folders for School Evidence and Governor Evidence to store essential documents.
Helps track the school’s improvement journey and the board’s development.
💡 School Evidence folder might include:
School Development Plan
School SEF
External Reports
Headteacher Reports
💡 Governor Evidence folder might include:
Audits/Benchmarking
Governor Reports/Visits
Governing Board Self-Evaluation
Linking Documents Across Folders
You can easily link documents across folders:
1️⃣ Open the three-dot menu on the document you want to link.
2️⃣ Select “Copy link to clipboard”.
3️⃣ In your meeting folder, click +Add, then Add a web link.
4️⃣ Paste the link in the Link Address field.
This way, you can seamlessly connect relevant documents, such as a School Improvement Plan in your next meeting folder.
