This is how we recommend you name your files and folders to make the documents section easier to navigate.

Note: files are ordered alphabetically or numerically on GovernorHub.

2. Within each main folder, have a sub-folder for each academic year

3. Within each year folder, have a folder for each meeting named according to the date of the meeting

GovernorHub can put your folders in date order (not numerical order). All you have to do is use a specific format when labelling your folders. You need to spell out the month e.g. "08 September 2023"

Alternatively, if you wish to arrange the files for a particular meeting in a certain order, you can always number them e.g. 1. Agenda, 2. Headteacher's report etc

As well as folders for the board and committee meetings, we recommend having a few additional folders.

A policy folder allows you to keep all of your policies in once place so they're easy to find. Our traffic-light warning system for review dates will show you, at a glance, which policies are nearing renewal.

Find out more about how to add a review date to a policy in our help article.

A folder for 'evidence' allows you to keep all of your important documents in one place. We recommend creating a School Evidence folder and a Governor Evidence folder.

This will also help governors keep a focus on how they know where the school is in its improvement journey and how they know where the board is in its development.

A School Evidence folder might include:

A Governor Evidence folder might include:

You can then add a link to these documents in any upcoming meeting folder e.g. you might add a link to the School Improvement Plan in your next FGB meeting folder.