Adding custom confirmations for your board

How to create confirmations specific to your board such as a Code of Conduct or a Governor Internet Use agreement

David Woozley avatar
Written by David Woozley
Updated over a week ago

Sometimes a Governing Board might require members to confirm an agreement which is specific to the board.

Admins can use these in a variety of ways, such as for Governor Induction (e.g. I confirm I have read the Governor Induction pack).

How to add custom confirmations

Head to the Confirmations section under the Governing Board tab on GovernorHub.

Select 'Add a new confirmation for the governing board'.

Write your Confirmation Statement to appear as the text for users to confirm.
For example, "I agree to abide by the Governing Board's Code of Conduct"

TIP: Keep it short and in the first person. This can't be changed once created.

Then add a description below the statement (this is optional but can help explain why your confirmation is important) e.g. "The Code of Conduct sets out expectations on and commitment required from school governors in order for the governing board to properly carry out its work within the school."

If you want to attach a relevant document - click on the link icon. Search for the document and, once selected, choose the text to display e.g. "Code of Conduct".

Note: make sure the relevant document(s) have been uploaded to your board's Documents area before you begin.

TIP: The description and any links can be edited at a later date (e.g. if you update your Code of Conduct). It's only the statement that can't.

Once you're happy, click Save!

Where do board members click to confirm?

Members will find these new Confirmations in their profile page, under the Declarations & Confirmations tab, below the Declarations of Interests and KCSiE sections.

They can then confirm the confirmation here and read any attached documents.

Downloading a report of confirmations

Admins can download a list of Confirmations for all board members in a report called Compliance Checks in the Downloads section under the About tab on the Governing Board/Trust Board.

What if I need to update the confirmation statement?

We don't allow the statement to be changed once the confirmation has been saved. This is to make sure that the statement which was confirmed cannot be altered after confirmation.

If you need to change the confirmation statement, you'll need to delete the original statement and create a new one. Then you can ask your board members to confirm the new confirmation.

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