Governors and Trustees can declare any interests under the Compliance tab under their Profile. These need to be re-confirmed each academic year, from 1st September.
Once logged in to GovernorHub, Governors/Trustees should click on their name at the top-right of the screen.
Then they click on the Profile option which takes them to their personal Profile page.
They then need to click on the Compliance tab.
At the top of this page governors and trustees will be able to see the status of their declarations of interest and the date they last confirmed them.
Green shows compliance (confirmed since 1st September of the current academic year).
Orange shows expired declarations.
Red shows they have yet to declare/confirm.
All users can click on the downwards arrow and use the buttons to re-confirm, unconfirm or edit their declarations.
Adding a new declaration of interest
Governors/Trustees should click on the downward arrow then the blue +Add Interest button.
A pop up box will appear for them to record the details.
If they are registered on multiple boards, it will automatically apply the interest to all of their boards.
Click on the X next to a board to remove it from the list.
Governors/Trustees then select Add to finish their declaration and add it to their profile.
After adding a new declaration, users will be asked if they wish to reconfirm their declarations.
They can click the Reconfirm button in this pop up to do so, confirming all their interests, including the recently added ones, under today's date.
If they need to add more than one declaration, they just click +Add Interest again.
Nothing to declare?
Even if a governor/trustee has no conflicts of interest, they still need to confirm that they have nothing to declare so boards can evidence compliance.
They need to make sure there are no details recorded in the interests section and then they need to click Confirm.
This will then show that they have confirmed they have nothing to declare and when they did so.
This will show as 'Nothing to Declare' in any declarations of interest reports.
Viewing board declarations
To view declarations of interest for the whole board, go to the Governing Board tab and then Compliance.
Then, click on the arrow next to Declarations of Interest to open the overview for the board.
This will open a new window which shows when each user confirmed their declarations of interest.
For further details on the declarations, click on the arrow next to their name. This will then show the details of any declarations of interest the user has made.
Chasing outstanding declarations of interest
Clicking on the Declarations of Interest will open a window that shows the status of everyone on your board.
To send a reminder to anyone who is not compliant (those with amber or red warnings who has not confirmed since 1st September for the academic year), click on the Send reminder button.
This will show you the reminder message to be sent to all users with out of date declarations.
To only send the reminder to users with a live term of office, tick the box under the reminder.
Click Share to send the reminder to all users who need to confirm, or re-confirm, their declarations.
This will post a message on the board noticeboard and send an email message to all those that are non-compliant with a link for them to use to go and complete their declarations.
The noticeboard post will show who the message has gone to.
If it's been sent to multiple users, hover your mouse over the +4 more button to see the names of those who have received the reminder.
Downloading Declarations
You can download declarations for all members of your board by going to the Governing Board tab and then the Compliance tab.
You can then click the Download button to download a compliance report, including declarations of interest.
Alternatively, go to the About tab and then to Downloads.
Scroll down until you reach the downloads for Register of interest.
You can download this in PDF, Word, or Excel format.
