The Multi-Academy Trust Resources area is for sharing information with all the academies in the Trust.
Administrators on the Trust admins account can post news and upload documents or resources here, to be accessible for everyone across the Trust.
The shared resources area is linked to all boards, so all governors in Local Governing Boards can see the Resources area listed as an option on their sidebar.
Creating a News post
You can post an article on the News page by clicking on Write a new article.
This will open a new box for you to create the article in.
Sending the News out via email
You can also choose for the news article to go out as an email to everyone in the trust (All Subscribers) by using the dropdown menu in the bottom right corner.
Depending on the options you have set up on the admin site there may be other options available for emails, such as Chairs only, or Safeguarding governors only.
Anything that is posted in the News tab of the Resources area will also appear on the main News feed (the News icon in the sidebar) for everyone in the Trust Board and the Local Governing Boards.
Managing Compliance
The Compliance tab allows trusts to set up and monitor compliance across their accounts.
Setting up a trust-wide confirmation can be done from here, using the Edit Confirmations button.
From here, click the Add Confirmation button and enter the details in the box above. You can include links to documents if needed.
If your confirmation should be updated annually, you may wish to set the Annual Expiry toggle. This will automatically expire the confirmation at the end of the academic year (31 August), so that governors will need to re-confirm during the coming academic year from September onwards.
Click the Save button to save your confirmation. The confirmation will now appear for all governors in their profile page, as well as on the local board compliance tab too.
Sharing Resources
The Resources tab is for sharing documents among everyone in the Trust Board and Local Governing Boards. Members of the Trust admins account can upload, rename, and delete documents here, and members of the trust board and LGBs can read and download them.
To share a document in the Resources tab to a news article, you will need to:
Go to the Resources tab under the shared Resources area
Select the three dot menu next to the document you wish to share
Select Copy link to clipboard
You can then paste a link to the document in the news article.
Calendar
The Calendar tab pulls together all the events from the Trust Board and the Local Governing Boards and displays them in one place, for a full overview of what's happening in your organisation.
Trust admins are able to set up events from here either manually or you can bulk upload a whole year of meetings in one go from a calendar export or spreadsheet.
Manually adding events
You can manually add events by clicking on the + button in the top-right corner. and clicking Add event.
Events can be set up here, and allocated to any of the linked boards. Once saved, the event will show in the resources calendar, and also on the board calendar itself.
Events are set an automatic colour-code to show which board they belong to. It's not possible to choose a particular colour for a board, they are allocated at random.
Bulk Meeting Scheduling feature - uploading events to your trust
This AI feature will enable you to import multiple meetings for all boards across your trust (a whole year if you want to) from a file instead of typing them into GovernorHub one by one.
Choose file from your desktop or shared folder (a spreadsheet or an ics file downloaded from your Google or Outlook calendar)
2. Once the file has been chosen, the greyed our "Generate events" will have turned blue - click it and let it build your draft meetings.
3. You can go into any events and alter / change to suit your needs. Any problems the system had with setting up your meetings will be flagged with a red highlight - just fix these and click the "Create events" button when you are ready.
Click the blue button to create the events and they will create as shown below. This means they have now created in the individual calendars for each board or committee.
Watch this video below that shows how to use the bulk meeting scheduling feature at both a board and a trust level
Good to know
Your data is safe. GovernorHub uses secure AI to help match each meeting to the right board — your file is never used to train AI models.
A calendar export (.ics file) gives the most accurate import, since it already holds clean, structured dates and times. Spreadsheets work well too — just keep your dates, times and titles in clear, consistent columns.
Recurring meetings come in as individual events across the year, since GovernorHub doesn't have a repeating-meeting structure.
Times are read as UK time.
With very large or unusually laid-out files, GovernorHub may not catch every meeting first time round. It's always worth checking your draft list against the original file before you create events.
Larger MATs
As your MAT starts to grow, we can provide you with access to your database of governors and governing boards via the GovernorHub Admin site (admin.governorhub.com).
The Admin site provides a variety of functionality such as downloadable reports for the Trust and LGBs as a whole, and running database queries to search for specific governors and governing boards based on certain filters.
