Removing someone from a board
Only admins can add or remove members from a GovernorHub account. If you do not have admin rights but need to remove a user from a board, please contact your board admins.
Please note that completing the removal process will immediately revoke a member's access to the account, even if their 'leaving date' is recorded as a future date.
To remove someone from a GovernorHub board you'll need to:
Go to the Governing Board tab
Click on the Members tab
Click the arrow next to their name
Check whether they have any appointments in place. Only users with an appointment will be stored in the historical members record
Users without an appointment will not be placed in the historical record. If they need to be transferred to the historical record, select + Add an appointment and enter these details
Select the red Remove button
The user doesn't have an appointment in place
If you attempt to remove a user who doesn't have an appointment in place, a message will appear to let you know they will not be shown in the historical members record.
If they don't need to be transferred to the historical record, click Remove. They will be removed immediately without the option to add any further information.
If they do need to be added to the historical record, you'll need to add an appointment for them using the + Add an appointment button next to the Remove button.
Once the appointment is in place, the user can be removed.
Completing the removal process
When you click to Remove someone from the board on the membership page, a window appears which allows you to add extra information to someone's historical record including:
a leaving date (this can be in the future although access is revoked immediately)
a reason for removal (term of office expired, resigned etc.)
optional notes
We also automatically save information such as:
appointment information (governor type, term of office, first appointed date)
roles
committee membership
meeting attendance for any academic year (in attendance reports)
training records for members who left in the past 12 months (in the training records report)
Declarations of Interest (in the register of interests report, or via the historical snapshot button)
Please note that completing the removal process will immediately revoke a member's access to the account, even if their 'leaving date' is recorded as a future date.
Where do I find information on members who've left the board?
Historical members record
On the Members page, you'll find a timeline for historical members by clicking on the Historical members tab.
We've backfilled this information from 1st September 2019 using historical data we have available to us. However some information may be inaccurate or incomplete.
Click on the name of a historical member to view more details including:
the reason they left
their role and committees
their governor type
term of office
first appointed date
You can edit any of these fields by clicking Edit.
You can also create your own record from scratch by clicking Add Record at the top of the page.
Historical members report
There is an Historical members report in the Downloads tab, under About.
The Declarations of interest and Training records reports also include information on historical members.
Historical snapshot tool
You can view declarations and confirmations from a past date using our historical snapshot tool.
To use this, you'll need to:
Go to the Governing Board tab
Click on the Compliance tab
Select the arrow next to the Declarations of Interest option or any confirmation
This will open up a new box.
Click on the Historical Snapshot bar
Add in the date you'd like to search for historical records for
Click Confirm
This will then show the Declarations of Interest as of that selected date.
