Google Meet is a tool for video and audio conferencing, now part of Google Hangouts. It allows users to easily host and join meetings online. To learn more, visit Google Meet.
Note: At least one person in the meeting needs a Google account to start the meeting, but other attendees can join by simply following the meeting link.
Here's a step-by-step guide to using Google Meet for your meetings on GovernorHub!
Setting Up the Meeting
Go to GovernorHub:
Start by opening the relevant meeting folder in the Documents section on GovernorHub.
Open Google Meet:
Open a new tab in your browser and go to meet.google.com.
Note: You’ll need a Google account to start the meeting.
Create the Meeting:
Click Start a meeting.
Enter a name for the meeting and click Continue.
Prepare for the Meeting:
The software may check your computer’s audio settings. Once it’s ready, click Join now to start the meeting.
Copy the Meeting Link:
Once in the meeting, you’ll see a meeting screen with a link you can copy to your clipboard. This is the link others will use to join.
Add the Link to GovernorHub:
Go back to the GovernorHub tab and paste the link into the relevant meeting folder in Documents.
Tip: Be sure to remove any extra text that appears before the actual link.
Pin the Link:
Pin the link to the top of the meeting folder so it's easily visible for all participants. You can also add it to the board’s noticeboard for easy access.(Here's our help article on how to add a web link to the Documents area and another help article on how to pin a link or document to the top of a folder).
Joining the Meeting
Click the Link:
When it's time for the meeting, simply click the link you’ve added to the Documents area on GovernorHub.
The Google Meet window will pop up in a new tab.
Grant Permissions:
You’ll be asked to allow Google to access your microphone and camera. Click Allow to proceed.
Host Approves Entry:
The meeting host will receive a request to admit you to the meeting. They can click Admit or Deny Entry.
Sharing Meeting Papers
Presenting Documents:
Once the meeting is live, click the Present now button at the bottom of your screen.
Choose whether to share your entire screen or just a specific window (we recommend sharing a window to prevent layout issues for smaller screens).
Share the Agenda:
Select the window showing the GovernorHub agenda or any other meeting paper you'd like to share.
All participants will be able to see the agenda as you present.
Stop Presenting:
Once you're done presenting, you can click Stop presenting to stop presenting and return to the video screen.
Closing the Meeting:
When the meeting is finished, it’s essential for everyone to close the Google Meet tab so their camera isn’t reactivated by accident.
This guide should help you set up and run your video meetings smoothly using Google Meet and GovernorHub!