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How do I add, edit or delete a meeting event in the calendar?
How do I add, edit or delete a meeting event in the calendar?

How to add, edit and delete calendar events and manage attendees for meetings.

David Woozley avatar
Written by David Woozley
Updated over a week ago

You can use the GovernorHub calendar to track meeting dates and attendance.

The calendar is normally updated by a clerk or chair but that's really up to you. All governors can see the calendar.

Adding a meeting to the calendar

Click on the 'Calendar' tab to see your board's calendar.

In the top right, you can choose different views (month, week, day and list). On a week or day view, you can click and drag to create a new event:

Or on any view, you can click on the "Add new event" button in the top right corner to create a new event.

(Tip: If you're using a tablet like an iPad you'll need to use the Add new event button as these don't support "dragging".)

You'll then see the meeting event details to complete, as below. You can fill in the meeting name, location and other details.

Here is where you can also:

  • Set the Event for to pick the committee this event relates to. This will colour-code the entry in the calendar.

  • Link a folder of documents to this meeting by clicking on the Select a folder button. You can, if you like, create the folder at this stage too.

  • Set the clerk for this meeting.

  • If it's an online meeting, add the video meeting details (more info on how to do this here).

  • If you're an admin, set attendees. You can add all the members of your board as the attendees by clicking on the Add all members button, or use the Add all committee members button if this meeting is for a specific committee.

Once you've entered all the details for the meeting, click Create, and the meeting will be saved to the shared calendar.

If you need to change anything, click on the meeting in the calendar and click on the Edit button. Or click on the Delete button to delete the meeting altogether.

And if you've added attendees, you can download a sign-on sheet to take to the meeting by clicking on the Download sign-on sheet button.

For admins...

If you're an admin for your board, you can track the attendance for each meeting.

See this article for help on tracking attendance.

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