The GovernorHub calendar is a great tool to keep track of your meetings and monitor attendance. It’s typically updated by the clerk or chair, but any governor can access and view the calendar.
How to Add a Meeting to the Calendar:
Accessing the Calendar:
Click on the ‘Calendar’ tab to open your board’s calendar.
Choosing a View:
In the top-right corner, you can switch between different views: Month, Week, Day, and List.
Adding a New Event:
In the Week or Day view, you can click and drag to create a new event.
If you’re using a tablet (like an iPad), you’ll need to click on the ‘Add new event’ button instead, as dragging doesn’t work on tablets.
Entering Event Details:
Once you click to create a new event, a form will pop up where you can enter the details of your meeting:
Meeting Name
Location
Other relevant details (date, time, etc.)
You can also:
Assign the event to a specific committee by selecting it (this will color-code the entry).
Link a folder of documents for the meeting. You can even create the folder while adding the event.
Set the clerk for the meeting.
Add video meeting details (e.g., Zoom, Teams, Google Meet).
Set attendees (add all members or committee members).
Creating the Event:
Once all details are entered, click Create to save the event to the shared calendar.
Managing and Editing Events:
Editing or Deleting an Event:
If you need to make changes to an event, click on it in the calendar and select Edit.
To remove it, click Delete.
Download a Sign-On Sheet:
If you’ve added attendees, you can download a sign-on sheet by clicking on the Download sign-on sheet button next to the Delete button. This is useful for in-person meetings.
For Admins:
As an admin, you have the ability to track attendance for each meeting. This can help you keep tabs on who attended each meeting and manage board participation effectively.
Tracking Attendance:
You can check out this article for further help on how to track attendance within GovernorHub.
The calendar helps you stay organized by keeping all meeting details in one place, including documents and attendance tracking. It’s a useful tool for both scheduling and managing board activities!